FieldNotes Help - Data-entry dialogs (advanced)

'Observation' Data-entry Form

1. Data-entry dialog (level-of-detail: advanced):

2. Input fields - data description:

Field

Notes

Species

Species name (common or latin name).
See Species-data tool for a more detailed description of functionality.

Species entry(ies)

These fields (Latin name / Common name) are auto-generated from field and may not be modified.
[Mandatory - this field must be completed.]
[Fixed-length field - 80 characters max.]

Abundance

The total number of individuals seen (males+females+immature). This field will also recognise DAFOR abundance values.
When recording multiple species (ie. from a checklist), fields without abundance data will be ignored.
[Mandatory - this field must be completed.]
[When species are added individually, this field is preset to 1 for each species.]
[When species are added by checklist, this field is left blank allowing you to choose which species to record.]

Status

Species status, material evidence supporting the observation or verified absence.
[Values: Alive, Dead, Tracks, Call, Nest/den (breeding), Nest/den/roost (non-breeding), Droppings, Pellets, Exuviae, Pollen, Web/case, Other, Absent.]

Notes

Can be used to provide additional species-related information (eg. sex(es), developmental stages, error estimates etc.).
[Free-text field - no maximum length.]

Record Sensitivity

A measure of the relative importance of this Observation, both in terms of national rarity status and personal considerations. This information allows you to manage sensitive records more easily, for example when exporting datasets.

Not sensitive	Common species, where there is no forseeable need to restrict Observation data.
Notable	Also known as 'Nationally Scarce'; these are species which occur in between 16 and 100 hectads of the Ordnance Survey National Grid.
Maybe BAP priority species	BAP Priority species - the current list can be viewed by selecting the Classifications \| Protected Species list menu option. In some cases BAP status is restricted to particular sub-species - where sub-species identification is uncertain, *'Maybe BAP'* status should be used.
BAP priority species
Rare	Also known as 'Nationally Rare'; these are species which occur in 15 or fewer hectads in the UK.
Confidential	These settings allow you to flag particular Observations as personally important.
Top secret

Categories rank notionally in importance from lowest upwards. When an Observation is given 'Maybe BAP priority species' or 'BAP priority species' status, the species name is checked against the list of known BAP species for consistency.
[Fixed-length field - 28 characters max.]

Date / time

Date (and optionally time) of this Observation (see Note 3.1 for acceptable formats).
The Calendar button C allows you to select the date using the Calendar tool.
[Mandatory - this field must be completed.]
[This field is preset with the current date.]
[Fixed-length field - 1 date/time value.]

Location

The place where this Observation was made - may be either a Site name or a valid OS Grid reference.
[Mandatory - this field must be completed.]
[Fixed-length field - 80 characters max.]

Online check

Display the given location (Site or OS Grid reference), using an online map resource.
This tool requires an open internet connection.

Distance

Estimated distance between the recorder and species recorded. This information can provide a useful measure of confidence in unusual or confusing species.
[Values: <0.2m, 0.2-0.5m, 0.5-2m, 2-5m, 5-20m, 20-50m, 50-200m, 200-500m, 0.5-2km, 2-5km.]

Recorder

The person making the Observation.
[Advisory - this field should be completed wherever possible.]
[This field is preset with the name of the current user.]
[Fixed-length field - 32 characters max.]

Determiner

The person authoritatively confirming the Observation - generally an expert in the relevant field.
(A determiner is required for positively identifying commonly confused, unusual or rare species - in most other cases this field will be empty).
[Fixed-length field - 32 characters max.]

Observation Method

The means by which this species was encountered - incidental sighting or by various surveying techniques
[Values: Timed count, Timed max., Net sample, Species survey, Transect count, Area count, Quadrat, Volume count, Container sample, Baited Trap, Light Trap, Pitfall trap, Bait, Assembling, Pheromone lure, Other.]
[Fixed-length field - 32 characters max.]

Survey

The Survey that this Observation relates to (if any).
[Fixed-length field - 80 characters max.]

Sample ID

Any identifier associated with this observation, for example if a small sample is removed for subsequent identification.
[Fixed-length field - 32 characters max.]

Temperature

Ambient temperature at the time of the Observation, if relevant.

Cloud-cover

Cloud-cover at the time of the Observation, if relevant.
[Values: 0 - 8 octas.]
[Free-text field - no maximum length.]

Wind-speed

Wind-speed at the time of the Observation (Beaufort scale) if relevant.
[Values: '0 - Calm', '1 - Light air', '2 - Light Breeze', '3 - Gentle Breeze', '4 - Moderate Breeze', '5 - Fresh Breeze', '6 - Strong Breeze', '7 - Near Gale', '8 - Gale', '9 - Severe Gale', '10 - Storm', '11 - Violent Storm'.]
[Free-text field - no maximum length.]

Precipitation

Rain- or snowfall at the time of the Observation, if relevant.
[Values: None, Mist / drizzle, Light rain, Heavy rain, Snow.]
[Free-text field - no maximum length.]

Card reference

Cross-reference with paper-based record.
[Free-text field - no maximum length.]

Photograph reference

Cross-reference to any accompanying photograph - may be an identifier, album (or other retrieval system) reference or file path.
[Free-text field - no maximum length.]

Fast filters

Field patterns (approx 65000 combinations) for fast data-grouping / filtering.

Notes

Any additional notes (double-click to resize).
[Free-text field - no maximum length.]

Help

View this help page.

Save

Save data as new record.

Cancel

Cancel the form.

3. Additional Notes.

3.1. Input Date and Time formats

Any date / time format that is not ambiguous is acceptable, with few restrictions on separators. For example:

Acceptable Date / Time data formats
3 Sep 2006 3-Sep-2006 3:Sep:2006	Valid	Unambiguous
3rd September 2006	Valid	Unambiguous
3 Sep 2006 2:10:00	Valid	Unambiguous
3/9/2006	Invalid	Day/Month order is ambiguous [NB: 26/9/2006 is valid]
3 Sep 06	Invalid	Day/Year order is ambiguous [NB: 3rd Sep 06 is valid]

'Survey' Data-entry Form

1. Data-entry dialog (level-of-detail: advanced):

2. Input fields - data description:

Field		Notes
	Survey	Survey name. [Mandatory - this field must be completed.] [Fixed-length field - 80 characters max.]
	Start date	Survey start date (see Note 3.1 for acceptable formats). The Calendar button C allows you to select the date using the Calendar tool. [Advisory - this field should be completed wherever possible.] [This field is preset with the current date.] [Fixed-length field - 1 date/time value.]
	End date	Survey end date (see Note 3.1 for acceptable formats). The end date must not precede the Survey start date. The Calendar button C allows you to select the date using the Calendar tool. [Fixed-length field - 1 date/time value.]
	Aims / Objectives	A brief summary of the intended scope (double-click to resize). [Free-text field - no maximum length.]
	Organisation	The Organisation(s) and / or Association(s) leading the Survey. [Free-text field - no maximum length.]
	Coordinator	The person coordinating the Survey efforts. [Fixed-length field - 32 characters max.]
	Recorders	List of recorders participating in the Survey. [Free-text field - no maximum length.]
	Contacts	List of other individuals involved in the Survey. [Free-text field - no maximum length.]
	Sites	List of Sites targetted by the Survey. [Free-text field - no maximum length.]
	Notes	Any additional notes (double-click to resize). [Free-text field - no maximum length.]

	Help	View this help page.
	Save	Save data as new record.
	Cancel	Cancel the form.

3. Additional Notes.

3.1. Input Date and Time formats

Any date / time format that is not ambiguous is acceptable, with few restrictions on separators. For example:

Acceptable Date / Time data formats
3 Sep 2006 3-Sep-2006 3:Sep:2006	Valid	Unambiguous
3rd September 2006	Valid	Unambiguous
3 Sep 2006 2:10:00	Valid	Unambiguous
3/9/2006	Invalid	Day/Month order is ambiguous [NB: 26/9/2006 is valid]
3 Sep 06	Invalid	Day/Year order is ambiguous [NB: 3rd Sep 06 is valid]

'Site' Data-entry Form

1. Data-entry dialog (level-of-detail: advanced):

2. Input fields - data description:

Field

Notes

Name

Your unique name for this Site.
[Mandatory - this field must be completed.]
[Fixed-length field - 80 characters max.]

Site Sensitivity

A measure of the relative importance of this Site, both in terms of nationally threatened habitats and personal considerations. This information allows you to manage sensitive records more easily, for example when exporting datasets.

Not sensitive	Commonly occurring habitats, where there is no forseeable need to restrict survey or locational information.
Slight risk from publication	Unusual or notable habitats, which may be sensitive to excessive disturbance.
Maybe BAP priority habitat	In some cases BAP status is unclear due to borderline or mosaic habitat types - where classification is uncertain, *'Maybe BAP'* status should be used. The list of priority (BAP) habitats can be found by selecting the Classifications \| Protected Habitats list menu option.
BAP priority habitat
Sensitive to publication	Rare habitats, which will attract and/or be significantly affected by disturbance.
Confidential	These settings allow you to flag particular Sites as personally important.
Top secret

Categories rank notionally in importance from lowest upwards. Note, however, that priority habitats vary considerably in specificity; for example, compare Upland Birchwoods (NVC categories W4a,b; W11a-d; W17a,c,d only) with Rivers (all natural and near-natural running waters).
[Fixed-length field - 32 characters max.]

Review Sensitivity

Display Site classification and priority habitats information - this allows you to quickly substantiate the assigned Site sensitivity status.

OS Grid Reference

Relevant OS grid reference.
[Advisory - this field should be completed wherever possible.]
[Fixed-length field - 16 characters max.]

Online map check

Display the given OS grid reference, using an online map resource.
This tool requires an open internet connection.

Nearest Town

Nearest Town or village to the Site.
(This information can be useful for cross-checking the Site location.)
[Fixed-length field - 32 characters max.]

County

County in which the Site occurs.
[Fixed-length field - 32 characters max.]

Postcode

Postcode area including or adjacent to the Site (if available).
(This information can be useful for cross-checking the Site location.)
[Fixed-length field - 16 characters max.]

Online map check

Display the given Postcode, using an online map resource.
This tool requires an open internet connection.

Vice County

Vice County in which the Site occurs.
Watsonian Vice Counties are used to avoid the effects of local boundary changes.
[Fixed-length field - 4 characters max.]

Habitat type

Phase 1 habitat type for this Site (first-level categorisation) - see Note 3.1 for details.
[Values: Woodland and Scrub, Grassland, Tall herb and Fern, Heathland, Bog and Flush, Wetland (Swamp, marginal and inundation),
Open water, Coastland, Rock and waste, Miscellaneous (including urban), Marine.]
[Fixed-length field - 100 characters max. (combined first/second-level categories)]

Habitat type

Phase 1 habitat type for this Site (second-level categorisation) - see Note 3.1 for details.
[Values depend on settings used in field ]

Physical Description

Supplementary fields for describing physical characteristics of the Site.
[Separate data-input form.]

Landscape artifacts

Supplementary fields for describing Site artifacts.
[Separate data-input form.]

Rock

Percentage of site which is exposed rock /
Supplementary fields for describing geological characteristics of the Site.
[Fixed-length field - 1 integer value / Separate data-input form.]

Soil

Percentage of site which is exposed soil /
Supplementary fields for describing soil characteristics of the Site.
[Fixed-length field - 1 integer value / Separate data-input form.]

Vegetation

Percentage of site which is vegetated /
Supplementary fields for describing vegetation characteristics of the Site.
[Fixed-length field - 1 integer value / Separate data-input form.]

Freshwater

Percentage of site which is freshwater /
Supplementary fields for describing freshwater characteristics of the Site.
[Fixed-length field - 1 integer value / Separate data-input form.]

Coast / Marine

Percentage of site comprising coastal features /
Supplementary fields for describing coastal or marine characteristics of the Site.
[Fixed-length field - 1 integer value / Separate data-input form.]
[This option is not currently implemented.]

Locality

Locality(ies) in which this Site occurs.
[Free-text field - no maximum length.]

GIS Features

User-specified point / line (vector) datasets showing key features of this Site.
[Free-text field - no maximum length.]

Card reference

Cross-reference with paper-based record.
[Free-text field - no maximum length.]

Fast filters

Field patterns (approx 65000 combinations) for fast data-grouping / filtering.

Notes

Any additional notes (double-click to resize).
[Free-text field - no maximum length.]

Recorder

The person describing the Site.
[Advisory - this field should be completed wherever possible.]
[This field is preset with the name of the current user.]
[Fixed-length field - 32 characters max.]

Help

View this help page.

Save

Save data as new record.

Cancel

Cancel the form.

3. Additional Notes.

3.1. Phase 1 habitat types

The Phase 1 Habitat Classification is a standardised system for recording semi-natural vegetation and other wildlife habitats, developed by JNCC, which provides a basic assessment of habitat type and potential importance for nature conservation. The classification system comprises ten (A-J) broad high level categories and a variable number of second and lower-level categorisations. FieldNotes uses only the two highest levels of the Phase 1 Habitat Classification system for describing sites (the lower level categories duplicate information provided by other site classification systems).

The Answers documentation includes a summary of the Phase 1 categories used in FieldNotes.

For a full description of the Phase 1 categories and associated field survey techniques see "Handbook for Phase 1 habitat survey - a technique for environmental audit" (ISBN: 0-86139-636-7), which may be purchased from the Joint Nature Conservation Committee (JNCC) and is also available as a free download from their website (pdf format).

'Site Detail' Data-entry Form

1. Data-entry dialog (level-of-detail: advanced):

2. Input fields - data description:

Field		Notes
	Altitude	Mean height above sea-level (metres). [Fixed-length field - 1 decimal value.]
	Slope	Slope, expressed as a percentage. [Fixed-length field - 1 decimal value.]
	Aspect	Direction in which the Site faces (if not level). [Values: N, NE, E, SE, S, SW, W, NW.] [Fixed-length field - 4 characters max.]
	Exposure	Local topography / features that may shelter the Site. [Values: Open, Open on three sides, Open on two sides, Open on one side, Hollow / depression, Enclosed, Cave / Tunnel.] [Fixed-length field - 24 characters max.]
	Land-use Influences	Primary land-management factors affecting the Site - select all that apply. [Values: Farming (livestock, pasture), Farming (crops), Forestry (managed), Horticulture (orchard/nursery), Aquaculture (all types), Game management (shooting), Recreation (parks, beaches), Other.] [Free-text field - no maximum length.]
	Notes	Any additional notes (double-click to resize). [Free-text field - no maximum length.]
	Photograph / diagram	Photograph, map or diagram of the Site. [JPEG / bitmap format.]

	Help	View this help page.
	Save	Save data as new record.
	Cancel	Cancel the form.

3. Additional Notes.

This form is used for supplementary information - there are no mandatory or advisory fields.

No measure of shading is included in the physical site details, as this is a very size-dependent factor (consider seedlings and mature trees). Sward, scrub and canopy cover (see Site Vegetation description) provide indirect indices of shading.

'Site description - Landscape Artifacts' Data-entry Form

1. Data-entry dialog (level-of-detail: advanced):

New Site description - Landscape Artifacts Form (level=advanced)

2. Input fields - data description:

Field		Notes
	Artifacts Classification scheme	A list of recognised Artifact types, systematically arranged in a hierarchial tree (Landscape Artifacts classification scheme - see Note 3.1). The classification scheme is represented by: Artifact groups (), which form the higher levels of the classification tree, contain functionally-related sub-groups or artifact types. Artifact types (), which occupy the lowest levels of the classification tree, represent indivisible artifact types. Click on the '[+]' symbol to the left of an Artifact group name to expand its sub-types. [SDR display field - no stored data.]
	Search Artifact types	Search the Artifact Classification scheme by entering a name (or part of a name) in the space provided and using the Search button to locate matching category names. [Categories are searched in a forward direction from the current position - press Search repeatedly to cycle sequentially through all occurrences of the search term in the classification scheme .]
	Select Artifact type	This button adds the selected Artifact type or group (in the Artifacts Classification scheme) to the list of Artifacts at this Site (field ). Certain high-level Artifact groups may not be selected, as these are considered too generic to provide useful habitat information. [Categories in the classification system may also be selected by double-clicking on the name.]
	Artifact type(s)	A list of artifact types that occur at this Site (selected from the classification scheme: field ). There is no restriction on the number of artifact types that may be included. [Items in this field are not directly editable, but may be removed using the Delete keyboard key.]
	Artifact age / period	Estimated age / period of artifacts occurring at this Site. [Free-text field - no maximum length.]
	Artifact height	Approximate height (m) of artifacts occurring at this Site. [May be used to denote depth where required.] [Fixed-length field - 1 decimal value.]
	Notes	Any additional notes (double-click to resize). [Free-text field - no maximum length.]
	Survey date	Date (and optionally time) of Site Artifacts survey (see Note 3.2 for acceptable formats). The Calendar button C allows you to select the date using the Calendar tool. [Fixed-length field - 1 date/time value.]

	Help	View this help page.
	Save	Save data as new record.
	Cancel	Cancel the form.

3. Additional Notes.

This form is used for supplementary information - there are no mandatory or advisory fields.

3.1. Artifacts Classification Scheme

The Artifacts Classification Scheme was developed by Green Man Software for classifying landscape artifacts commonly encountered in the UK countryside. It incorporates the Hedgerows Classification Scheme developed by Roger Cummins et al. (1992) at the Institute of Terrestrial Ecology (now Centre for Ecology and Hydrology) for hedges and hedge-bottom communities across the UK.

The Artifacts Classification Scheme comprises twelve major (top-level) groups and a variable number of second and lower-level categorisations, describing the diverse range of man-made structures or perturbations (from ancient monuments to modern transport systems) that may impact our natural environment. The classification allows unambiguous and informative formal names to be assigned and helps to place such constructions in a wider environmental context, facilitating (among other things) storage in environmental information systems and production of habitat maps.

A full description of the Artifacts Classification Scheme, and the classification scheme itself, are available on the FieldNotes website.

3.1.1. References and further Information

"Diversity in British Hedgerows"; Roger Cummins, Don French, Bob Bunce, David Howard and Colin Barr. ITE, Banchory. 1992. NERC / ITE Project T02071a1.
Centre for Ecology and Hydrology (http://www.ceh.ac.uk/) - research centre for Ecology and Hydrology.
Landscape Artifacts Classification Scheme - background, details and latest version of the Artifacts Classification scheme (ACS).

3.2. Input Date and Time formats

Any date / time format that is not ambiguous is acceptable, with few restrictions on separators. For example:

Acceptable Date / Time data formats
3 Sep 2006 3-Sep-2006 3:Sep:2006	Valid	Unambiguous
3rd September 2006	Valid	Unambiguous
3 Sep 2006 2:10:00	Valid	Unambiguous
3/9/2006	Invalid	Day/Month order is ambiguous [NB: 26/9/2006 is valid]
3 Sep 06	Invalid	Day/Year order is ambiguous [NB: 3rd Sep 06 is valid]

'Site description - Geology' Data-entry Form

1. Data-entry dialog (level-of-detail: advanced):

New Site description - Geology Form (level=advanced)

2. Input fields - data description:

Field		Notes
	Rock Classification scheme	A list of recognised Rock types, systematically arranged in a hierarchial tree (British Geological Survey classification scheme - see Note 3.1). The classification scheme is represented by: Rock groups (), which form the higher levels of the classification tree, contain geologically-similar sub-groups or rock-types. Rock types (), which occupy the lowest levels of the classification tree, represent indivisible types. Click on the '[+]' symbol to the left of a Rock group name to expand its sub-types. [SDR display field - no stored data.]
	Search Rock types	Search the Rock Classification scheme by entering a name (or part of a name) in the space provided and using the Search button to locate matching category names. [Categories are searched in a forward direction from the current position - press Search repeatedly to cycle sequentially through all occurrences of the search term in the classification scheme .]
	Select Rock type	This button adds the selected Rock type or group (in the Rock Classification scheme) to the list of Rock types at this Site (field ). High-level Rock groups may not be selected, as these are considered too generic to provide useful geological information. [Categories in the classification system may also be selected by double-clicking on the name.]
	Rock type(s)	List of RCS rock types that occur at this Site (selected from the classification scheme: field ). There is no restriction on the number of rock types that may be included. [Items in this field are not directly editable, but may be removed using the Delete keyboard key.]
	Rock age / period	Estimated age / period of rocks occurring at this Site. [Free-text field - no maximum length.]
	Exposure formation	Mechanism by which the underlying geology was exposed at this Site. [Values: Natural cliff; Outcrop; Water-scoured surface; Quarry / cutting; Spoil heap; Artificial (man-made) ground; Other.] [Fixed-length field - 32 characters max.]
	Exposure size	Approximate area of the geological exposure at this Site (square metres). [Fixed-length field - 1 decimal value.]
	Exposure age	Approximate period since the geological face was exposed (if known). This field is only valid for man-made exposures. [Values: 0-5yrs; 5-20 yrs; 20-50 yrs; 50-200 yrs; 200-500 yrs; >500 yrs.] [Fixed-length field - 16 characters max.]
	Exposure / scree description	Size-related breakdown of rock components at this Site. [Size categories: Rock face; Boulders (0.25-4.1m); Cobbles (6.4-25.6cm); Pebbles (0.4-6.4cm); Granules (2.0-4.0mm).] [Fixed-length field - 5 decimal values.]
	Notes	Any additional notes (double-click to resize). [Free-text field - no maximum length.]
	Survey date	Date (and optionally time) of Site Geology survey (see Note 3.2 for acceptable formats). The Calendar button C allows you to select the date using the Calendar tool. [Fixed-length field - 1 date/time value.]

	Help	View this help page.
	Save	Save data as new record.
	Cancel	Cancel the form.

3. Additional Notes.

This form is used for supplementary information - there are no mandatory or advisory fields.

3.1. Rock Classification Scheme

The Rock Classification Scheme is developed the British Geological Survey, and provides a standardised system for classifying and naming geological materials encountered in the UK.

The BGS Rock Classification Scheme comprises five top-level categories (Igneous rock, Metamorphic rock, Sediments and sedimentary rock, Natural superficial deposits and Artifical man-made ground) and a variable number of second and lower-level categorisations. The classification allows unambiguous and informative formal names to be assigned and helps to place materials in a wider geological context, facilitating (among other things) storage in geological information systems and production of geological maps.

Details of the principles behind the BGS Rock Classification Scheme (RCS), the classification scheme itself and a wealth of associated geological information is available on the British Geological Survey website, or by contacting the British Geological Survey at Keyworth.

3.1.1. References and further Information

BGS Rock Classification Scheme (http://www.bgs.ac.uk/bgsrcs/) - background, details and latest version of the British Geological Survey's Rock Classification scheme (RCS).
British Geological Survey (http://www.bgs.ac.uk/) - research centre for Geological Sciences at Keyworth, Notts.

3.2. Input Date and Time formats

Any date / time format that is not ambiguous is acceptable, with few restrictions on separators. For example:

Acceptable Date / Time data formats
3 Sep 2006 3-Sep-2006 3:Sep:2006	Valid	Unambiguous
3rd September 2006	Valid	Unambiguous
3 Sep 2006 2:10:00	Valid	Unambiguous
3/9/2006	Invalid	Day/Month order is ambiguous [NB: 26/9/2006 is valid]
3 Sep 06	Invalid	Day/Year order is ambiguous [NB: 3rd Sep 06 is valid]

'Site description - Soil' Data-entry Form

1. Data-entry dialog (level-of-detail: advanced):

New Site description - Soil Form (level=advanced)

2. Input fields - data description:

Field		Notes
	Soil Classification scheme	A list of recognised Soil types, systematically arranged in a hierarchial tree (National Soil Survey classification scheme - see Note 3.1). The classification scheme is represented by: Soil groups (), which form the higher levels of the classification tree, contain similar sub-groups or soil-types. Soil types (), which occupy the lowest levels of the classification tree, represent indivisible types. Click on the '[+]' symbol to the left of a Soil group name to expand its sub-types. [SDR display field - no stored data.]
	Search Soil types	Search the Soil Classification scheme by entering a name (or part of a name) in the space provided and using the Search button to locate matching category names. [Categories are searched in a forward direction from the current position - press Search repeatedly to cycle sequentially through all occurrences of the search term in the classification scheme .]
	Select Soil type	This button adds the selected Soil type or group (in the Soil Classification scheme) to the list of Soil types at this Site (field ). High-level Soil groups may not be selected, as these are considered too generic to provide useful pedological information. [Categories in the classification system may also be selected by double-clicking on the name.]
	Soil type(s)	A List of NSRI soil types that occur at this Site (selected from the classification scheme: field ). There is no restriction on the number of soil types that may be included. [Items in this field are not directly editable, but may be removed using the Delete keyboard key.]
	Soil depth	Soil depth at this Site (mean / standard deviation). [Units: cm]. [Fixed-length field - 2 decimal values.]
	Leaf-litter depth	Leaf-litter depth at this Site (mean / standard deviation). [Units: cm]. [Fixed-length field - 2 decimal values.]
	Soil texture	Soil texture class(es) exhibited at this Site. [Occasionally Soil texture may vary down the soil profile, requiring multiple values.] [Values: Sandy; Loamy; Clayey; Peat.] [Fixed-length field - 28 characters max.]
	Soil organic matter	Proportion of organic matter (humus, peat etc.) within the soil. [Values: Low; Intermediate; Dominant.] [Fixed-length field - 16 characters max.]
	Drainage characteristics	Susceptability of soil to waterlogging (throughout the year). [Values: Well-drained; Periodically waterlogged; Permanently waterlogged.] [Fixed-length field - 28 characters max.]
	pH	Soil acidity measurements (sample mean / standard deviation). [Units: pH]. [Fixed-length field - 2 decimal values.]
	Conductivity	Soil conductivity measurements (sample mean / standard deviation). [Units: dS/m]. [Fixed-length field - 2 decimal values.]
	Nitrate	Soil nitrate concentration (sample mean / standard deviation). [Units: mg NO3-N/kg, equivalent to ppm]. [Fixed-length field - 2 decimal values.]
	Phosphate	Soil phosphate concentration (sample mean / standard deviation). [Units: mg PO4-P/kg, equivalent to ppm]. [Fixed-length field - 2 decimal values.]
	Notes	Any additional notes (double-click to resize). [Free-text field - no maximum length.]
	Survey date	Date (and optionally time) of Site Soil survey (see Note 3.2 for acceptable formats). The Calendar button C allows you to select the date using the Calendar tool. [Fixed-length field - 1 date/time value.]

	Help	View this help page.
	Save	Save data as new record.
	Cancel	Cancel the form.

3. Additional Notes.

This form is used for supplementary information - there are no mandatory or advisory fields.

3.1. Soil Classification Scheme

The Soil Classification Scheme was originally developed for the National Soil Survey of England and Wales at Rothamstead Experimental Station ("Soil Classification for England and Wales [Higher Categories]." B.W. Avery. 1980.). The classification scheme has since been extended by National Soil Resources Institute (Cranfield University) to include more urban and man-made soil types, and provides the standardised system for classifying and naming soil types of England and Wales. (In Scotland an alternative classification system is often used, due to the marked differences in soil types in this region.)

The NSRI Soil Classification Scheme comprises eleven major (top-level) groups and a variable number of second and lower-level categorisations. The classification scheme shown here incorporates the higher level categories only. The classification allows unambiguous and informative formal names to be assigned and helps to place materials in a wider environmental context, facilitating (among other things) storage in environmental information systems and production of soil maps.

A full description of the NSRI Soil Classification Scheme, the classification scheme itself and a wealth of soil-related information is available on the National Soil Resources Institute website, or by contacting the National Soil Resources Institute at Cranfield University.

3.1.1. References and further Information

"Soil Classification for England and Wales [Higher Categories]." B.W. Avery. 1980. Soil Survey - Technical Monograph No. 14. Harpendon.
National Soil Resources Institute (http://www.cranfield.ac.uk/sas/nsri/) - research centre for Soil Science at Cranfield University.
Soil-Net (http://www.soil-net.com/) - An extensive Internet resource providing information about Soils, developed by National Soil Resources Institute.

3.2. Input Date and Time formats

Any date / time format that is not ambiguous is acceptable, with few restrictions on separators. For example:

Acceptable Date / Time data formats
3 Sep 2006 3-Sep-2006 3:Sep:2006	Valid	Unambiguous
3rd September 2006	Valid	Unambiguous
3 Sep 2006 2:10:00	Valid	Unambiguous
3/9/2006	Invalid	Day/Month order is ambiguous [NB: 26/9/2006 is valid]
3 Sep 06	Invalid	Day/Year order is ambiguous [NB: 3rd Sep 06 is valid]

'Site description - Vegetation' Data-entry Form

1. Data-entry dialog (level-of-detail: advanced):

New Site description - Vegetation Form (level=advanced)

2. Input fields - data description:

Field		Notes
	Vegetation Classification scheme	A list of recognised Vegetation types, systematically arranged in a hierarchial tree (National Vegetation Classification scheme - see Note 3.1). The classification scheme is represented by: Vegetation groups (), which form the higher levels of the classification tree, contain similar sub-groups or vegetation-types. Vegetation types (), which occupy the lowest levels of the classification tree, represent indivisible types. Click on the '[+]' symbol to the left of a Vegetation group name to expand its sub-types. [SDR display field - no stored data.]
	Search Vegetation types	Search the Vegetation Classification scheme by entering a name (or part of a name) in the space provided and using the Search button to locate matching category names. [Categories are searched in a forward direction from the current position - press Search repeatedly to cycle sequentially through all occurrences of the search term in the classification scheme .]
	Select Vegetation type	This button adds the selected Vegetation type or group (in the Vegetation Classification scheme) to the list of Vegetation types at this Site (field ). High-level Vegetation groups may not be selected, as these are considered too generic to provide useful vegetational information. [Categories in the classification system may also be selected by double-clicking on the name.]
	Vegetation type(s)	A list of NVC vegetation types that occur at this Site (selected from the classification scheme: field ). (Methods for deriving NVC type from vegetation survey data are outlined in Note 3.2.) There is no restriction on the number of vegetation types that may be included. [Items in this field are not directly editable, but may be removed using the Delete keyboard key.]
	Goodness-of-fit	Index (0.0-1.0) showing how well the vegetation survey data match the designated NVC community type. (This statistic is generated by some computer programs used for comparing vegetation survey data and NVC floristic tables.) [Fixed-length field - 1 decimal value.]
	Species exceptions	Surveyed species that do not match the designated NVC community type. (This information is provided by some computer programs used for comparing vegetation survey data and NVC floristic tables.) [Free-text field - no maximum length.]
	Vegetation characteristics	Size-based breakdown of vegetation cover at this Site. (Note that due to area-overlap, it is not unusual for total cover to exceed 100%.) [Vegetation categories: Bryophytes / Lichen; Grass; Herbs / Ferns; Scrub; Trees.] [Fixed-length field - 5 decimal values.]
	Sward height	Approximate height of the grass/herb layer at this Site. [Sward categories: Short (<6cm); Intermediate (6-12cm); Tall (12-25cm); (>25cm).] [Fixed-length field - 24 characters max.]
	Scrub height	Approximate height of the scrub layer at this Site. [Scrub categories: Short (<1m); Intermediate (1-2m); Tall (>2m).] [Fixed-length field - 24 characters max.]
	Canopy height	Approximate height of the tree-crown layer at this Site. [Canopy categories: Short (<5m); Intermediate (5-10m); Tall (10-15m); (>15m).] [Fixed-length field - 24 characters max.]
	Dead material	Accumulation of dead plant matter (particularly woody material) at this Site. [Detritus categories: Low (cleared); Moderate; Abundant.] [Fixed-length field - 16 characters max.]
	Notes	Any additional notes (double-click to resize). [Free-text field - no maximum length.]
	Survey date	Date (and optionally time) of Site Vegetation survey (see Note 3.3 for acceptable formats). The Calendar button C allows you to select the date using the Calendar tool. [Fixed-length field - 1 date/time value.]

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3. Additional Notes.

This form is used for supplementary information - there are no mandatory or advisory fields.

3.1. National Vegetation Classification Scheme

The National Vegetation Classification Scheme was developed by Dr J. Rodwell (Unit of Vegetation Science, Lancaster University) for the Joint Nature Conservation Committee, and provides a standardised system for classifying and naming vegetation community types encountered in the UK.

The National Vegetation Classification scheme is a 'phytosociological' classification - classifying vegetation solely by the component plant species. The Vegetation Classification Scheme comprises twelve major vegetation types (which are denoted by letter codes) and a variable number of community and sub-community categorisations. The classification allows unambiguous and informative formal names to be assigned and helps to place vegetation communities in a wider environmental context, facilitating (among other things) storage in environmental information systems and production of vegetation maps.

A full description of the National Vegetation Classification scheme, the classification scheme itself and a wealth of related information is available on the JNCC website, or by contacting the Joint Nature Conservation Committee at Peterborough.

3.1.1. References and further Information

"British Plant Communities. Volume 1. Woodlands and scrub." Rodwell, J.S. (ed.) 1991. Cambridge University Press.
"British Plant Communities. Volume 2. Mires and heath." Rodwell, J.S. (ed.) 1991. Cambridge University Press.
"British Plant Communities. Volume 3. Grassland and montane communities." Rodwell, J. S. (ed.) 1992. Cambridge University Press.
"British Plant Communities. Volume 4. Aquatic communities, swamps and tall-herb fens." Rodwell, J.S. (ed.) 1995. Cambridge University Press.
"British plant communities. Volume 5. Maritime communities and vegetation of open habitats." Rodwell, J.S. (ed.) 2000. Cambridge University Press.

"National Vegetation Classification: User's handbook."; John S. Rodwell. 2006. JNCC Publications (ISBN: 0-86139-636-7).
This publication is also available as a free download from the Joint Nature Conservation Committee (JNCC) website (pdf format).

"Review of coverage of the National Vegetation Classification." Rodwell, J.S., et al. 2000. Joint Nature Conservation Committee Report No. 302. Rodwell, J.

3.2. Matching NVC categories to vegetation survey data

The process of sampling and describing vegetation using the NVC scheme can be condensed into two main steps; (1) compiling representative sample data from a number of vegetation stands at the site; and (2) identifying the best match between these records and the floristic tables listed in the British Plant Communities publications. The "National Vegetation Classification: User's handbook." (J. S. Rodwell) provides a clear and comprehensive description of both the steps and methods required to carry out a such a field survey.

The British Plant Communities handbooks include keys for determining NVC community type from survey data. (Some simplified keys have been also developed by regional groups, which relate exclusively to local vegetation types.) However matching NVC types to vegetation survey data remains a laborious and error-prone process for novice ecologists and those using the NVC scheme for the first time. Several computerised keys (MATCH, TABLEFIT) have been developed to compare appropriately sampled field data with NVC floristic tables; these speed up the process considerably, although results should be checked diligently and if possible discussed with local experts. These programs often provide additional information including alternative (similar) vegetation types, goodness-of-fit statistics and lists of under-represented or atypical species.

3.2.1. References and further Information

TABLEFIT (Hill 1989, 1991) software is available as a free download from the Centre for Ecology and Hydrology website.

3.3. Input Date and Time formats

Any date / time format that is not ambiguous is acceptable, with few restrictions on separators. For example:

Acceptable Date / Time data formats
3 Sep 2006 3-Sep-2006 3:Sep:2006	Valid	Unambiguous
3rd September 2006	Valid	Unambiguous
3 Sep 2006 2:10:00	Valid	Unambiguous
3/9/2006	Invalid	Day/Month order is ambiguous [NB: 26/9/2006 is valid]
3 Sep 06	Invalid	Day/Year order is ambiguous [NB: 3rd Sep 06 is valid]

'Site description - Freshwater' Data-entry Form

1. Data-entry dialog (level-of-detail: advanced):

New Site description - Freshwater Form (level=advanced)

2. Input fields - data description:

Field		Notes
	Freshwater Classification scheme	A list of recognised freshwater community types, systematically arranged in a hierarchial tree (Lakes, Rivers and Streams classification scheme - see Note 3.1). The classification scheme is represented by: Freshwater groups (), which form the higher levels of the classification tree, contain similar sub-groups or freshwater community types. Freshwater types (), which occupy the lowest levels of the classification tree, represent indivisible community types. Click on the '[+]' symbol to the left of a Freshwater group name to expand its sub-types. [SDR display field - no stored data.]
	Search Freshwater types	Search the Freshwater Classification scheme by entering a name (or part of a name) in the space provided and using the Search button to locate matching category names. [Categories are searched in a forward direction from the current position - press Search repeatedly to cycle sequentially through all occurrences of the search term in the classification scheme .]
	Select Freshwater type	This button adds the selected freshwater type or group (in the Freshwater Classification scheme) to the list of freshwater community types at this Site (field ). High-level freshwater groups may not be selected, as these are considered too generic to provide useful waterbody information. [Categories in the classification system may also be selected by double-clicking on the name.]
	Freshwater type(s)	A list of freshwater community types that occur at this Site (selected from the classification scheme: field ). There is no restriction on the number of freshwater community types that may be included. [Items in this field are not directly editable, but may be removed using the Delete keyboard key.]
	Goodness-of-fit	Index (0.0-1.0) showing how well the freshwater survey data match the designated community type. (This statistic is generated by some computer programs used for comparing freshwater survey data with floristic tables.) [Fixed-length field - 1 decimal value.]
	Waterbody origin	Predominant mechanism by which the waterbody was formed. (Semi-natural indicates modification of an existing waterbody; for example damming a stream to create a pond.) Values: Natural; Semi-natural; Artificial. [Fixed-length field - 16 characters max.]
	Waterbody age	Approximate period since the waterbody was created (if known). This field is only valid for man-made waterbodies. [Values: 0-5yrs; 5-20 yrs; 20-50 yrs; 50-200 yrs; 200-500 yrs; >500 yrs.] [Fixed-length field - 16 characters max.]
	Permanancy	Approximate frequency with which water dries out completely. Frequency categories: Never; Rarely; Sometimes; Annually; Several times / year; Most of the time. [Fixed-length field - 24 characters max.]
	Length	Maximum length (m) of the waterbody, if applicable. [Fixed-length field - 1 decimal value.]
	Width	Maximum width (m) of the waterbody. [Fixed-length field - 1 decimal value.]
	Depth	Maximum depth (m) of the waterbody. Depth categories: <0.2m; 0.2-0.5m; 0.5-2.0m; 2.0-5.0m; 5.0-20.0m; 20.0-50.0m; >50.0m. [Fixed-length field - 16 characters max.]
	Connectivity	Degree of inter-connection with neighbouring waterbodies. Connectivity categories: None; Single inflow; Single outflow; Linear; Complex. [Fixed-length field - 20 characters max.]
	Flow rate	Estimated (mean) flow-rate, if applicable. Flow-rate categories: Zero; 1-5cm/s; 5-20cm/s; 0.2 - 0.5m/s; 0.5 - 2.0m/s; >2.0m/s. [Fixed-length field - 16 characters max.]
	Colour	Water column colour (resulting from suspended and dissolved materials). Colour categories: Clear; Yellowish Tinge; Yellow; Greenish Tinge; Green; Reddish-Brown Tinge; Brownish Tinge; Brown. [Fixed-length field - 20 characters max.]
	Turbidity	Water column cloudiness (lack of transparency), caused by suspended solid matter. A Turbidity tube can be used to estimate Turbidity by establishing the maximum depth at which a monochrome target is visible. Turbidity categories: 1-5cm; 5-10cm; 10-20cm; 20-30cm; 30-40cm; 40-50cm; >50cm. [Fixed-length field - 12 characters max.]
	pH	Water acidity measurements (sample mean / standard deviation). [Units: pH]. [Fixed-length field - 2 decimal values.]
	Conductivity	Water conductivity measurements (sample mean / standard deviation). [Units: uS/cm]. [Fixed-length field - 2 decimal values.]
	Hardness	Water hardness measurements (sample mean / standard deviation). [Units: mg/l CaCO3]. [Fixed-length field - 2 decimal values.]
	Oxygen	Dissolved oxygen concentration (sample mean / standard deviation). [Units: mg/l]. [Fixed-length field - 2 decimal values.]
	Nitrate	Dissolved nitrate concentration (sample mean / standard deviation). [Units: mg NO3-N/l, approximately equivalent to ppm]. [Fixed-length field - 2 decimal values.]
	Phosphate	Dissolved phosphate concentration (sample mean / standard deviation). [Units: mg PO4-P/l, approximately equivalent to ppm]. [Fixed-length field - 2 decimal values.]
	Fish	Presence / absence of fish in this waterbody. (Fish eat a range of small organisms and eggs, and exert a significant effect on community structure.) [Fixed-length field - 8 characters max.]
	Notes	Any additional notes (double-click to resize). [Free-text field - no maximum length.]
	Survey date	Date (and optionally time) of Site Freshwater survey (see Note 3.2 for acceptable formats). The Calendar button C allows you to select the date using the Calendar tool. [Fixed-length field - 1 date/time value.]

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3. Additional Notes.

This form is used for supplementary information - there are no mandatory or advisory fields.

3.1. Freshwater Classification Schemes

Several classification schemes have been developed to describe characteristics of flowing and static waterbodies in the UK.

'The Vegetation communities of British lakes: a revised classification', developed by Dr C. Duigan et al. (2006) for the Joint Nature Conservation Committee, provides a standardised system for classifying and naming vegetation community types encountered in standing waters (lakes and pools) in the UK. The revised lakes classification scheme comprises ten major (top-level) groups (A-J), and a single second-level categorisation.

'The Vegetation communities of British rivers - a revised classification' was developed by Dr N. Holmes et al. (1999) for the Joint Nature Conservation Committee, and provides a standardised system for classifying and naming vegetation community types encountered in rivers and streams in the UK. The revised British rivers and streams Classification scheme comprises four major groups (A-D), which in turn are split into a number of types and sub-types.

The two classifications allow unambiguous and informative formal names to be assigned and helps to place waterbodies in a wider environmental context, facilitating (among other things) storage in environmental information systems and production of maps. A full description of both the lakes and rivers/streams classification schemes, the classification schemes themself and a wealth of related information are available on the JNCC website, or by contacting the Joint Nature Conservation Committee at Peterborough.

At the present time there is no robust classification system for canals, ditches and small ponds (<0.01ha).

3.1.1. References and further Information

"Vegetation communities of British lakes: a revised classification." Duigan CA, Kovach WL, Palmer M. 2006. JNCC Publications.
"Vegetation communities of British rivers - a revised classification." Holmes, N.T, Boon, P.J., and Rowell, T.A. 1999. JNCC Publications.

3.2. Input Date and Time formats

Any date / time format that is not ambiguous is acceptable, with few restrictions on separators. For example:

Acceptable Date / Time data formats
3 Sep 2006 3-Sep-2006 3:Sep:2006	Valid	Unambiguous
3rd September 2006	Valid	Unambiguous
3 Sep 2006 2:10:00	Valid	Unambiguous
3/9/2006	Invalid	Day/Month order is ambiguous [NB: 26/9/2006 is valid]
3 Sep 06	Invalid	Day/Year order is ambiguous [NB: 3rd Sep 06 is valid]

'Locality' Data-entry Form

1. Data-entry dialog (level-of-detail: advanced):

2. Input fields - data description:

Field		Notes
	Name	A unique name for this Locality. Where possible the Locality name should use an existing Ordnance Survey map feature name, (eg. Predannack Downs, Polurrian cliffs) to allow cross-checking of associated Site locations. [Mandatory - this field must be completed.] [Fixed-length field - 80 characters max.]
	Access	Access rights to the Locality. (Public Access implies that no landowner permission is required to visit.) [Values: Public, Private.] [Fixed-length field - 12 characters max.]
	Context	Environmental context - proximity to built-up or industrial areas. [Values: Urban, Urban+Industrial, Suburban, Suburban+Industrial, Rural, Rural+Industrial, Remote, Remote+Industrial.] [Fixed-length field - 20 characters max.]
	Designation	Statutary and non-statutary designations that protect all or part of the Locality (if any) - see (Note 3.1) for details. [Free-text field - no maximum length.]
	Owner	The Land owner (details under Organisations). [Free-text field - no maximum length.]
	Manager	Person responsible for Management (details under Contacts). [Fixed-length field - 32 characters max.]
	Contacts	Other people closely involved with this Locality, for example Wardens, Recorders (details under Contacts). [Free-text field - no maximum length.]
	Sites	List of Sites within this Locality. [This field is auto-populated.]
	GIS Features	User-specified point / line (vector) datasets showing the boundaries and/or key features of this Locality. [Free-text field - no maximum length.]
	Notes	Any additional notes (double-click to resize). [Free-text field - no maximum length.]
	Map / diagram	Map / diagram of the Locality. [JPEG / bitmap format.]

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3. Additional Notes.

3.1. Designated Nature Conservation Sites

The following designated sites are recognised:

Statutary designations:
- Sites of Special Scientific Interest (SSSIs) - protect the country's most spectacular wildlife and geological sites;
- Special Areas of Conservation (SAC) - special protection for a variety of wild animals, plants and habitats (European Union's Habitats Directive);
- Special Protection Areas (SPA) - protection for rare and vulnerable birds, including migratory species (Birds Directive);
- Wetland of International Importance (Ramsar) - protection for important areas of marsh, fen, peatland and water;
- National Nature Reserve (NNR) - protect wildlife and geology on publically-accessible sites in England;
- Local Nature Reserve (LNR) - protect wildlife and geology of special local interest, often for educational purposes;
- Marine Protected Area (MPA) - protect areas of the sea with significant biodiversity, natural or cultural resources;
- Area of Outstanding Natural Beauty (AONB) - conserve and enhance the natural beauty of these scenic landscapes; and
- National Park (NP) - protect and enhance the beauty of these regions.
Non-statutary designations:
- Local Wildlife Site (LWS), also known as Site of Nature Conservation Interest (SNCI), Site of Importance for Nature Conservation (SINC), Wildlife Heritage Site (WHS) or County Wildlife Site (CWS) - local protection for habitats of significant wildlife value.
Recognised conservation status:
- Ancient Woodland Inventory (AWI) - identification and conservation of long-term woodland sites.

Some additional membership schemes are recognised, mainly in agri-environmental sectors. However unlike the designations listed above these are not permanent and subject to review.

Agri-environmental schemes:
- Environmental Stewardship Scheme (ESS), also known as Environmentally Sensitive Area (ESA) - sensitive management of landscape, wildlife and historic interest considered to be of national importance.

The area covered by some designations may be very small; for example, roadside verges are often designated local nature reserves (LNR) on the basis of wildflower value.

'Contact' Data-entry Form

1. Data-entry dialog (level-of-detail: advanced):

2. Input fields - data description:

Field		Notes
	Name	Contact's name. [Mandatory - this field must be completed.] [Fixed-length field - 32 characters max.]
	Organisation	The Organisation for which this person works. [Fixed-length field - 80 characters max.]
	Phone (work)	Business phone number. [Free-text field - no maximum length.]
	Mobile (work)	Business mobile number. [Free-text field - no maximum length.]
	Fax (work)	Business fax number (if relevant). [Free-text field - no maximum length.]
	Email (work)	Business email address. [Free-text field - no maximum length.]
	Address	Postal address (outside working hours). [Free-text field - no maximum length.]
	Phone	Phone number (outside working hours). [Free-text field - no maximum length.]
	Mobile	Mobile number (outside working hours). [Free-text field - no maximum length.]
	Fax	Fax number (if relevant). (May also be used for second line.) [Free-text field - no maximum length.]
	Email	Email address (outside working hours). [Free-text field - no maximum length.]
	Website	Personal website address. [Free-text field - no maximum length.]
	Areas of interest	Disciplines or activities in which this Person would be particularly keen to be involved. [Free-text field - no maximum length.]
	Reminders	Any other relevant information (double-click to resize). [Free-text field - no maximum length.]

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3. Additional Notes.

3.1. Data Protection Act 1998

If you handle personal information about individuals, you have a number of legal obligations to protect that information under the Data Protection Act 1998. Please ensure that you are fully aware of your responsibilities and duties before entering Contact details.

'Recorder' Data-entry Form

1. Data-entry dialog (level-of-detail: advanced):

2. Input fields - data description:

Field		Notes
	Name	Recorder's name (Contact details). [Mandatory - this field must be completed.] [Fixed-length field - 32 characters max.]
	Specialist fields	Areas of expertise. [Free-text field - no maximum length.]
	Reminders	Any other relevant information (double-click to resize). [Free-text field - no maximum length.]
	Recorder ID	Unique ID for this Recorder. [Fixed-length field - 20 characters max.]
	Data-exchange details	Display details of datasets exchanged with this Recorder.

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	Save	Save data as new record.
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3. Additional Notes.

3.1. Data Protection Act 1998

'Organisation / Association' Data-entry Form

1. Data-entry dialog (level-of-detail: advanced):

2. Input fields - data description:

Field		Notes
	Name	Organisation name. [Mandatory - this field must be completed.] [Fixed-length field - 80 characters max.]
	Website	Website address. [Advisory - this field should be completed wherever possible.] [Free-text field - no maximum length.]
	Email	General email address for enquiries. This may be used for submitting datasets to relevant recording schemes. [Advisory - this field should be completed wherever possible.] [Free-text field - no maximum length.]
	Phone	General phone number for enquiries. [Free-text field - no maximum length.]
	Fax	Fax number (if relevant). [Free-text field - no maximum length.]
	Address	Postal address. [Free-text field - no maximum length.]
	Description	One-line description of Organisation type. [Values: Naturalists Society (general), Naturalists Society (fungi), Naturalists Society (lichens), Naturalists Society (plants), Naturalists Society (invertebrates), Naturalists Society (herptiles), Naturalists Society (birds), Naturalists Society (mammals), Naturalists Society (Conservation), Wildlife Trust, Biological Recorders Association, Local Records Centre (LRC), National Records Centre, Statutory / Public Body, Land-conservation body, Game Management Organisation, Information resource, Software and Data Specialists (Life-sciences), Other.]
	Activities Summary	Summary of the primary objectives / activities of this Organisation. [Free-text field - no maximum length.]
	Status	Current working status. [Values: Active, Inactive, Disbanded, Not known.]
	Contacts	List of Contacts within this Organisation (details under Contacts). [Free-text field - no maximum length.]
	Logo	Company logo. [JPEG / bitmap format.]
	Notes	Any additional notes (double-click to resize). [Free-text field - no maximum length.]
	Recorder ID	Unique Recorder ID with this Organisation. [Fixed-length field - 20 characters max.]
	Data-exchange details	Display details of datasets exchanged with this Organisation.

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	Save	Save data as new record.
	Cancel	Cancel the form.

3. Additional Notes.

None.

Field		Notes
	Title	Checklist Title (should be informative if possible, eg. My Local Moths). [Mandatory - this field must be completed.] [Fixed-length field - 80 characters max.]
	Author / Source	Originator - may be the author or a relevant organisation. [Advisory - this field should be completed wherever possible.] [This field is preset with the name of the current user.] [Fixed-length field - 80 characters max.]
	Notes	Any additional notes, particularly significant inclusions or omissions (double-click to resize). [Free-text field - no maximum length.]
	Species	Species name (common or latin name). [Mandatory - this field must be completed.] [Free-text field - no maximum length.]
	Checklist entry(ies)	(auto-generated from field )
	Load from File	Load some or all Checklist entries directly from an external file. [plain text (ascii) file; comma- or line-separated values]

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Field		Notes
	Title	Document title. [Mandatory - this field must be completed.] [Fixed-length field - 120 characters max.]
	Author(s)	Author details (relevant Organisation if relevant). [Fixed-length field - 80 characters max.]
	Location	Location where the document is stored (eg. home, office, library) [Free-text field - no maximum length.]
	Section / Pages	Relevant section / pages of the document. [Free-text field - no maximum length.]
	Publisher	Publisher's details [Free-text field - no maximum length.]
	ISBN	ISBN number for document [Fixed-length field - 40 characters max.]
	Notes	Any additional notes (double-click to resize). [Free-text field - no maximum length.]

	Help	View this help page.
	Save	Save data as new record.
	Cancel	Cancel the form.